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Northrop Grumman Administrative Assistant 4 in Manhattan Beach, California

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

Northrop Grumman Space Systems is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals located in Manhattan Beach, CA.

Essential functions consist of:

  • Communicating with executive, administrative, customer and management personnel to gather or convey relevant information

  • Coordinating internal and external briefings/presentations, management meetings and customer interface and customer visits

  • Responsible for maintaining Director's schedule and coordinating critical customer and management meetings

  • Coordinating calendars, extensive, frequently changing travel arrangements, expense reports and all forms of correspondence

  • Providing support to Director's team, including scheduling internal and external meetings, lunch for meetings

  • Responsible for new team-member onboarding administration (adding team members to shared database accesses and coordinating attendance in program onboarding/training session)

  • Event planning of team-building / moral events for a team of 400+ people

  • Office seating move request coordination with facilities

  • Executing daily file transfers to the program computer system

The successful candidate will be a vital member of the Program team and perform in an administrative leadership role, which by nature of the position involves high-level contacts and exposure to sensitive program, new business, personnel and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Qualifications:

Basic Qualifications:

  • High School diploma or GED with 6 years of experience in an administrative assistant role including supporting managers, directors or executive leadership

  • Demonstrated proficiency and comfort in utilizing Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

  • Demonstrated proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

  • Successful experience working collaboratively as a team player with the ability to interface effectively at all levels in the organization

  • Demonstrated ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

  • Active (in-scope) DoD Secret OR Top Secret, with SCI access and SSBI in the last 4 years

Preferred Qualifications:

  • Ability to work with minimal supervision

  • Ability to exercise sound judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

  • Demonstrated verbal, interpersonal and written communication skills

  • Ability to protect and maintain confidentiality

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.

Job Category : Administrative Services

20022402

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