Northrop Grumman Administrative Assistant to State and Local Government Team in Falls Church, Virginia
The ideal candidate will provide administrative assistance to the State and Local Government Team. Assists the State and Local Government Executives with managing customer relations, community support activities, and communications with key corporate and sector leaders. Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; tracking budgets; maintaining supplies; and receiving, referring, or answering mail. Coordinates with Corporate IT to ensure necessary tools are available and managed in accordance to company policies. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations and designs processes to enhance work flow. Provides data and information to others on functional unit processes and procedures. Serves as the Facility Security Officer and coordinates all issues relating to office operations and establishes policies and procedures.
Makes travel arrangements for international and domestic travel, prepares expense reports and maintains pertinent travel documentation. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Communicates with internal and external customers and executives, professionally representing the corporation and organization. Collaborates with administrative professionals in related organizations.
Demonstrates a wide and comprehensive acquaintance with, and understanding of, general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization. Assists in maintaining organization's collaboration sites and activities. Assists events and activities of major organization initiatives.
The successful candidate will have outstanding communication and negotiation abilities. Candidate must be proactive, self-motivated, well organized and detail-oriented. Must be able to work in and prioritize within a fast paced environment where work load and priorities change quickly and frequently. Must be able to work with minimal supervision while exercising sound judgment, demonstrating flexibility and agility to creatively overcome obstacles, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.
Must be willing to identify and recommend process improvements to enhance the workflow and effectiveness of the enterprise and become an invaluable member, and strong contributor, of a results oriented team. Supports other on-site employees as required. Basic Qualifications:
High school diploma plus 6 years related experience or bachelor's degree plus 4 years related experience.
Experience with MS Office Suite (Word, Excel, PowerPoint, Outlook).
Experience working with all levels of management and their staff, as well as interacting with external senior executives and staff in a professional manner.
Excellent communication skills.
Experience with Concur (or similar) travel and expense reporting system.
Prior experience coordinating both on and offsite meetings and/or events with participation by executives and customers.
Demonstrated ability to work as a key player in a team-oriented environment.
Active secret security clearance.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.