Administrative Assistant 4 (Edwards AFB) Edwards Afb, CA

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals within our Test and Evaluation organization. This position will be located in EAFB, CA.

The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, collaborative/team settings across all levels. This role is a vital member of the leadership team, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment. The selected candidate will provide direct support to the Director of Development Test and multiple level 3 managers.

Key Responsibilities:

  • Performs office functions, including (but not limited to): setting up and maintaining files; arranging meetings and conferences; maintaining supplies; managing Outlook calendars; and receiving, referring, or answering mail.

  • Makes travel arrangements for international and domestic travel, prepares expense reports, and maintains pertinent travel documentation.

  • Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

  • Communicates with internal and external customers and executives, professionally representing the corporation and organization.

  • Facilitates program meetings (all hands, lunch and learns, and customer visits).

  • Collaborates with administrative professionals in related organizations, as appropriate.

  • Demonstrates a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered.

  • Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization.

  • Assists in maintaining organizations collaboration sites and activities.

  • Assists events and activities of major organization initiatives.

The successful candidate will possess the following:

  • Ability to work in a fast-paced environment with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through.

  • Pro-active mindset, self-motivated, well organized and detail oriented.

  • Excellent communication and interpersonal skills.

  • Comfort working with senior program leaders at the Director and VP-level and their assistants.

  • Experience working with senior military leadership in a Combined Test Force (CTF) environment.

Basic Qualifications:

  • Must have a High School Diploma or GED AND at least 6 years of related professional admin and or executive assistance experience.

  • Must be proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to manage multiple calendars, create and edit documents.

  • Experience with travel and expense reporting systems (Concur or similar).

  • Must have an active DoD Secret clearance or higher to be considered with a background investigation completed within the last 6 years or currently enrolled in continuous evaluation.

  • Must have ability to obtain and maintain Program Access (PAR) within a reasonable period, as determined by the company to meet its business needs.

Preferred Qualifications:

  • An exceptional team player, interface well at all levels in the organization, be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently.

  • Able to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.

  • Outstanding verbal, interpersonal and written communication skills.

  • Ability to protect and maintain confidentiality.

  • Current active Special Access Program clearances.

  • Budgeting, expense tracking and reporting.

  • Experience with employee relations and/or Human Relations administration and/or recruiting.

  • AA or Bachelor's degree and/or professional certification centric to administrative discipline.

Salary Range: $63,800 - $106,300

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit . U.S. Citizenship is required for most positions.